AI Automation
AI purchase order extraction from any document format
Scootee's AI PO Extractor uses vision-language models to extract structured purchase order data from printed POs, handwritten requisition slips, scanned PDFs, Excel spreadsheets, and informal procurement notes — eliminating manual data entry for accounts teams.
Capabilities
Multi-format document intake
Upload purchase order images, PDFs, or Excel files. The AI handles printed forms, handwritten slips, and informal procurement notes.
Structured field extraction
Vendor details, line items, quantities, unit prices, totals, PO numbers, and dates extracted into structured database records.
Review and confirm workflow
Accounts teams review extracted data before saving. Edit any field, then store directly in the purchase_orders table.
Configurable per organization
PO Extractor enabled per tenant via organization settings. Integrates with the request management workflow for PO approvals.
Technical architecture
- OpenAI vision-language model with specialized extraction prompt
- Handles external vendor POs and internal material requisition documents
- Extracted data stored in purchase_orders table with organization isolation
- Configurable via enable_po_extractor in organization app_settings
- Supports camera capture from mobile and file upload from web admin
Business outcomes
- Eliminate hours of manual PO data entry per week
- Reduce transcription errors in procurement records
- Accelerate vendor payment and PO approval workflows
- Create searchable, structured procurement data from unstructured documents
FAQ
AI Automation questions
The PO Extractor accepts images (including photos of handwritten documents), PDF files, and Excel spreadsheets. It extracts vendor information, line items, quantities, prices, and totals into structured records.
The PO Extractor is a configurable enterprise feature enabled per organization. Contact our team to activate AI document extraction for your tenant.
Contact Us
Ready to transform field operations?
Tell us about your global field workforce. We will show you how Scootee delivers GPS intelligence, verified mileage, AI document extraction, and enterprise-grade expense operations.
Contact Us