Distance Engine
Verified road-distance calculation for mileage reimbursement
Scootee's distance engine transforms GPS location trails into audit-ready mileage data. Road-distance calculation — not straight-line estimates — powers session rollups, daily summaries, and discrepancy detection for accounts teams worldwide.
Capabilities
Automatic distance rollups
Location points aggregated into session_rollups and daily_rollups. Accounts teams receive clean mileage totals per employee, per day.
Road-distance verification
Distance calculated using mapping APIs for actual road routes — the standard enterprises require for reimbursement compliance.
Discrepancy detection
System flags when submitted travel expenses exceed GPS-verified distance. Directors receive alerts before inflated claims are approved.
Exportable mileage reports
Distance data exportable for payroll, ERP, and tax compliance. Every kilometer tied to a verifiable GPS trail.
Technical architecture
- Dedicated distance_engine module in Flutter mobile app
- Session-level and daily-level rollups stored in session_rollups and daily_rollups tables
- Distance linked to expense_claims for cross-reference during approval
- MobiTraq alerts triggered on significant GPS-expense mismatches
- Supports miles and kilometers based on organization configuration
Business outcomes
- Eliminate manual odometer logs and spreadsheet mileage tracking
- Reduce mileage fraud by 5–15% typical of manual processes
- Give accounts teams audit-ready evidence for every reimbursement
- Accelerate month-end close with automated distance summaries
FAQ
Distance Engine questions
Scootee uses road-distance calculation from GPS point sequences, not straight-line estimates. Location points are timestamped and stored creating a complete audit trail accounts teams can review.
Yes. Mileage rollups are structured for export and API integration. Enterprise customers connect Scootee distance data to payroll and ERP systems during onboarding.
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