Technology
Enterprise architecture built for global field operations
Flutter mobile, Next.js web, Supabase cloud — a three-tier architecture designed for offline resilience, real-time sync, and multi-tenant security at scale.
Technology stack
Flutter (iOS & Android)
Offline-first GPS capture, receipt photography, expense submission, and background sync with BLoC state management.
Next.js 14 App Router
Server-rendered admin console for HR, accounts, and directors. Category management, approval policies, live maps, and analytics.
Next.js API Routes
RESTful endpoints for mobile sync, approval checks, category propagation, and expense submission with Zod validation.
Supabase PostgreSQL
28 enterprise tables with 50+ row-level security policies. Multi-tenant isolation by organization_id.
Supabase Auth
Email/password, OTP, JWT tokens. Role-based access: employee, sales_manager, director, admin.
Vision-Language Model
AI PO Extractor for purchase order data extraction from images, PDFs, and Excel files.
Supabase Realtime
Live GPS dashboard updates, instant expense notifications, and approval status push to mobile.
Platform modules
GPS Live Tracking
Shift sessions capture continuous GPS location points. Directors and operations leaders see active field employees, route trails, and visit verification — replacing unreliable check-ins with auditable location intelligence.
Distance Engine
Scootee's distance engine transforms GPS location trails into audit-ready mileage data. Road-distance calculation — not straight-line estimates — powers session rollups, daily summaries, and discrepancy detection for accounts teams worldwide.
Expense Intelligence
Mobile-first expense operations for global field teams. Receipt capture linked to verified routes, 30 pre-built expense categories (15 universal + 15 industry-specific), and four-tier limit hierarchy — personal, band, category, and global.
AI Automation
Scootee's AI PO Extractor uses vision-language models to extract structured purchase order data from printed POs, handwritten requisition slips, scanned PDFs, Excel spreadsheets, and informal procurement notes — eliminating manual data entry for accounts teams.
Approval Engine
Configurable approval policies with auto-approve thresholds, single-level manager approval, director approval, and multi-level chains. Every decision logged with approver identity, timestamp, IP address, and user agent.
MobiTraq Intelligence
MobiTraq alert engine monitors field activity in real time — flagging GPS-expense discrepancies, shift anomalies, missed check-ins, and policy violations before they become compliance issues.
Request Management
Eight pre-built request categories — invoice payment, reimbursement, vendor payment, salary query, tax document, budget approval, purchase order, and general query — with priority levels, status workflows, and collaborative comment threads.
Security & Compliance
Every organization operates in fully isolated data silos. Row-level security on all 28 database tables, role-based access control, complete audit trails, and enterprise authentication — built for global compliance requirements.
Mobile Field App
Purpose-built Flutter app for iOS and Android. Offline GPS capture, receipt photography, expense submission, and real-time sync — designed for sales reps, technicians, and field auditors working without reliable connectivity.
Real-Time Sync
Field data flows from mobile to admin console in real time. Category changes, approval policies, spending limits, and GPS trails sync automatically — keeping global teams aligned without manual exports.
Data flow
- Field employee starts shift session on Flutter mobile app
- GPS points captured offline, buffered locally, synced on reconnect
- Distance engine calculates road-distance into session and daily rollups
- Expense claims and requests submitted with linked GPS context
- Approval engine routes claims through configured policy chains
- MobiTraq monitors for discrepancies and triggers alerts
- Admin console displays live maps, queues, and analytics in real time
Contact Us
Ready to transform field operations?
Tell us about your global field workforce. We will show you how Scootee delivers GPS intelligence, verified mileage, AI document extraction, and enterprise-grade expense operations.
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