Quick Answer
The actual expense method reimburses documented vehicle costs — fuel, maintenance, insurance, depreciation — rather than IRS standard cents-per-mile. Employers need detailed records; GPS logs substantiate business miles but not each cost line.
Direct answer
The actual expense method reimburses documented vehicle costs — fuel, maintenance, insurance, depreciation — rather than IRS standard cents-per-mile. Employers need detailed records; GPS logs substantiate business miles but not each cost line.
Most enterprises use CPM for simplicity; actual expense suits high-cost vehicle roles with detailed accounting.
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