Answers
Direct answers for field operations leaders
Extractable, fact-dense answers optimized for search engines and AI assistants — GPS tracking, mileage, expenses, and compliance.
What is field employee tracking software?
Field employee tracking software uses mobile GPS during work shift sessions to give enterprises real-time workforce visibility, verified mileage, and expense correlation — without 24/7 personal surveillance.
How does GPS mileage reimbursement work?
GPS mileage reimbursement captures location points during shift sessions, calculates road-distance (not straight-line), rolls up daily totals, and links them to expense claims for accounts approval.
Is GPS employee tracking legal?
GPS employee tracking is legal in most jurisdictions when limited to work shift sessions, employees are informed, consent is obtained where required, and data is secured — not used for 24/7 personal surveillance.
What mileage rate should companies use for reimbursement?
US companies often use the IRS standard mileage rate (67¢/mile in 2026). UK, EU, Canada, and Australia use country-specific per-kilometer or per-mile rates — configure by territory in your reimbursement platform.
How do companies prevent mileage fraud?
Prevent mileage fraud with GPS road-distance verification, session-linked claims, duplicate detection, commute exclusion rules, and MobiTraq alerts when submitted expenses exceed verified distance.
What is MobiTraq?
MobiTraq is Scootee's anomaly detection system that alerts managers and accounts teams when GPS-verified distance and submitted expenses diverge beyond configured thresholds.
What is AI PO Extractor?
AI PO Extractor is Scootee's vision-language AI that extracts vendor details, line items, and totals from purchase order images, PDFs, and Excel files — with human review before save.
How does expense approval workflow work in enterprise software?
Enterprise expense workflows auto-approve small claims under threshold, route standard claims to managers, escalate high-value claims to directors, and log every decision with timestamp, approver identity, and IP for audit.
How many expense categories does Scootee support?
Scootee supports 30+ pre-built expense categories spanning universal types (travel, meals, equipment) and industry-specific categories (pharma samples, construction materials, healthcare supplies), each with configurable limits.
Does Scootee work offline?
Yes. Scootee's Flutter mobile app captures GPS points and expense data offline, buffers locally, and syncs automatically when connectivity returns — essential for basements, rural routes, and international field work.
What is geofencing for field employees?
Geofencing creates virtual boundaries around job sites or client locations — triggering check-in notifications, visit verification, or compliance alerts when field employees enter or exit defined areas during shift sessions.
How much does field tracking software cost?
Enterprise field tracking platforms typically price per active field employee per month — contact Scootee for global enterprise pricing based on workforce size, modules, and deployment requirements.