Quick Answer
Per diem pays a fixed daily rate for meals and incidentals without itemized receipts. Actual expense reimbursement requires receipts for each line item. Field teams often mix both — per diem on travel days, receipt capture for job-site purchases.
Direct answer
Per diem pays a fixed daily rate for meals and incidentals without itemized receipts. Actual expense reimbursement requires receipts for each line item. Field teams often mix both — per diem on travel days, receipt capture for job-site purchases.
Per diem simplifies admin; actual expense provides precision for audit-heavy categories.
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