Canada CRA Mileage Reimbursement for Field Employees

The direct answer (AEO)

Canada CRA mileage reimbursement uses reasonable per-kilometre allowances for business use of personal vehicles — tax-free when rates align with CRA guidance and employers maintain contemporaneous records. GPS shift-session kilometre rollups replace manual logbooks for field sales, service techs, and auditors crossing provincial routes.

Quebec and BC add employer expense indemnity nuances — GPS substantiation supports "necessary business cost" documentation.

CRA reasonable allowance model

Kilometre vs mile configuration

Canadian subsidiaries configure km distance unit and CAD currency. Prairie and northern routes — offline GPS buffering critical.

Kilometer reimbursement software

Provincial employer obligations

British Columbia, Quebec, and other provinces require expense reimbursement for necessary work costs — under-reimbursement creates wage claims similar to US strict states.

Multi-currency field ops

T2200 and employee claims

When employer allowance is insufficient, employees file T2200 — employer GPS logs reduce dispute volume by documenting full reimbursement.

Payroll export to Canadian vendors

Session rollup → CAD amount → earning code → session_id memo for Ceridian, ADP Canada, or Rippling CA.

Scootee for Canadian field teams

International resource · [Global deployment](/blog/global-enterprise-field-deployment-gps/) · [Request demo](/demo/)

FAQ

What is CRA reasonable per-km rate?

CRA publishes annual automobile allowance rates — configure in platform rate table.

Does CRA require odometer photos?

Contemporaneous GPS journey logs satisfy substantiation; photos optional for disputes.

Winter mileage in Canada?

Road-distance engine accounts for actual driven route — not straight-line across lakes.

Can US parent company use same Scootee tenant for Canada?

Yes — subsidiary RLS with CAD/km configuration separate from US IRS setup.