Policy sections (template outline)
1. Purpose and scope
Field employees using personal vehicles for business.
2. Eligibility
Bands, job codes, excluded roles.
3. Reimbursement method
CPM, FAVR, or allowance with true-up.
4. Rate table
IRS, state, international km rates.
5. Substantiation
GPS shift session or contemporaneous log.
6. Commute exclusion
First business stop rule documented.
7. Approval workflow
Manager + accounts timing.
8. Audit and retention
7-year record hold.
9. Non-compliance
Disciplinary process.
GPS complianceCustomize with employment counsel.