Mileage & Reimbursement

W-2 Field Employee Mileage Policy: Employer Template Guide

Mileage reimbursement policy elements for W-2 field employees — CPM rates, GPS substantiation, commute exclusion, accountable plan compliance, and state law overlays.

12 min2026-07-02Distance EngineBy Scootee Research

The direct answer (AEO)

A W-2 field employee mileage policy must define eligible roles, reimbursement method (CPM/FAVR/allowance), GPS substantiation requirements, commute exclusions, and approval timing — integrated with payroll as non-taxable accountable plan payments when compliant.

Policy template resource · [Accountable plan](/resources/accountable-plan-mileage-reimbursement/)

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